February 12, 2015 - Finance & Facilities Committee Minutes

Committee Members Present:

Ms. Trish Fulton (Chair)
Mr. Jesse Helmer
Mr. Marcel Meyer
Mr. Ian Peer
Ms. Joanne Vanderheyden

Others Present:

Dr. Christopher Mackie, Medical Officer of Health and CEO
Mr. John Millson, Director, Finance and Operations
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention Services
Ms. Laura Di Cesare, Director, Human Resources and Corporate Strategy
Ms. Heather Lokko, Associate Director, Oral Health, Communicable Disease and Sexual Health Services

At 10:30 a.m., Chair Fulton welcomed everyone to the meeting.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Meyer that item 5.6 be added to the agenda re Dental. Carried

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer that the AGENDA for the February 12, 2015 Finance and Facilities meeting be approved. Carried

Approval of Minutes

It was moved by Mr. Peer, seconded by Mr. Meyer that the MINUTES from the January 29, 2015 Finance and Facilities Committee Meeting be approved. Carried

Business Arising from the Minutes

None

New Business

2015 Budget Process (Report 04-15FFC)

Mr. Wally Adams, Director, Environmental Health and Chronic Disease Prevention (EHCDP) Services, provided a high level review of the planning and budget templates for the EHCDP services area.

It was moved by Ms. Vanderheyden, seconded by Mr. Helmer that the Finance and Facilities Committee receive the 2015 Planning and Budget Templates for Environmental Health and Chronic Disease Prevention Services, attached as Appendix A. Carried

It was moved by Mr. Peer, seconded by Mr. Meyer that the Finance and Facilities Committee receive the revised 2015 Planning and Budget Template for General Expenses and Revenues, attached as Appendix B. Carried

It was moved by Mr. Peer, seconded by Mr. Helmer that the Finance and Facilities Committee receive the 2015 Planning and Budget Template for The Clinic & Sexual Health Promotion Team, attached as Appendix C. Carried

It was moved by Mr. Helmer, seconded by Mr. Peer that the Finance and Facilities Committee recommend that the Board of Health approve all Planning and Budget Templates for the 2015 budget. Carried

Committee members directed staff to prepare a report that outlines the base funding of programs, such as West Nile Disease; the requirements for spending the money; and how much other funding is required to manage the program provided by the Health Unit from other sources, for example. This high-level information would assist Committee members to set strategic direction for such programs

2015 Proposed Budget (05-15FFC)

Mr. John Millson, Director, Finance and Operations, assisted Committee members with their understanding of this report. Discussion ensued about the risks associated in assuming a 1% provincial increase versus 0%. Dr. Mackie clarified that proceeding with the budget as submitted would put the Health Unit at some risk of a deficit position for 2015, and outlined the strategies that could be used to mitigate this risk, and/or fund any potential deficit.

It was moved by Mr. Peer, seconded by Mr. Helmer that the Finance and Facilities Committee recommends that the Board of Health approve the 2015 Operating Budget in the gross amount of $34,670,537 as appended to Report No. 05-15FFC re 2015 Proposed Budget. Carried

It was moved by Mr. Helmer, seconded by Ms. Vanderheyden that the Finance and Facilities Committee recommends that the Board of Health direct the Middlesex-London Health Unit not to hold back on Program Planning reinvestment decisions until Ministry approval is received. Carried

It was moved by Ms. Vanderheyden, seconded by Mr. Meyer that the Finance and Facilities Committee recommends that the Board of Health:

1. Forward Report No. 05-15FFC to the City of London and the County of Middlesex for information; and
2. Direct staff to submit the 2015 Operating Budget in the Ministry of Health and Long-Term Care’s Program Based Grant format.

Carried

2014 Q4 Budget Variance Summary (06-15FFC)

Mr. Millson assisted Committee members with their understanding of this report.
It was moved by Mr. Meyer, seconded by Mr. Helmer that the Finance & Facilities Committee review and recommend to the Board of Health to receive Report No 06-15FFC “2014 Fourth Quarter Budget Variance Report” for information. Carried

2014 Board of Health Remuneration (07-15FFC)

It was moved by Mr. Peer, seconded by Mr. Helmer that the Finance & Facilities Committee review and make recommendation to the Board of Health to receive Report No. 07-15FFC, “2014 Board of Health Remuneration” for information. Carried

2014 Public Sector Salary Disclosure (08-15FFC)
It was moved by Mr. Helmer, seconded by Mr. Meyer that the Finance & Facilities Committee make recommendation to the Board of Health to receive Report No. 08-15FFC “Public Sector Salary Disclosure Act – 2014 Record of Employee’s Salaries and Benefits” for information. Carried

Dental Clinic Funding

A City of London Councillor has requested information about the funding of the Middlesex-London Health Unit Dental Clinic, its capacity and its current level of funding. Dr. Mackie explained that the space and need for an additional dentist is present; however, the funding for supporting another dentist is not available.

Other Business

The next scheduled meeting of the FFC is Thursday, March 5, 2015 at 9:00 a.m.

Adjournment

At 1:30 p.m., it was moved by Ms. Vanderheyden, seconded by Mr. Peer that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE
Chair Secretary-Treasurer