September 18, 2014 - Governance Committee Minutes

Committee Members Present

Mr. Al Edmondson
Mr. Marcel Meyer
Mr. Mark Studenny (Chair)
Ms. Sandy White

Regrets

Ms. Viola Poletes Montgomery

Others Present

Dr. Christopher Mackie, Medical Officer of Health & CEO
Ms. Sherri Sanders, Executive Assistant to the Board of Health (Recorder)
Ms. Laura Di Cesare, Director Human Resources and Corporate Strategy (via teleconference)
Mr. Jordan Banninga, Manager, Strategic Projects

Dr. Mackie, Medical Officer of Health and Chief Executive Officer, called the Committee to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Mr. Studenny inquired if there were any disclosures of conflict of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Meyer, seconded by Ms. White that the Minutes from the May 15, 2014 Governance Committee meeting be approved. Carried

Business Arising from the Minutes

None

New Business

BOH Orientation and Training (Report 04-14GC)

Ms. Laura Di Cesare, Director of Human Resources and Strategic Planning, assisted Committee members with their understanding of this report. Committee members agreed that introducing an online learning component would be valuable and ensure most current information.

It was suggested that the Health Unit send information to the City and County about expectations of board, roles and responsibilities legislative requirements and required to ensure it is clearly understood who we are, what we do and what to expect when you come to the board. It was also suggested that orientation information include a contact list of “Who Does What.”

It was moved by Mr. Edmondson, seconded by Ms. White that Report No. 04-14GC be approved as amended (#3) below:

1. The Governance Committee receive Report No. 04-14GC re Board of Health Orientation and Training for discussion;
2. The previous two day in-person orientation for new Board of Health members be reduced to a one day orientation augmented by other orientation and training elements as outlined in Appendix A.
3. Staff will develop a job description including expectations, for Board of Health members to increase awareness about the Board and the Health Unit. The Governance Committee will review the information before the document is sent to municipal decision makers.

Carried

Strategic Planning Process Update (Report 05-14GC)

Ms. Di Cesare assisted Committee members with their understanding of this report. She outlined the proposed Values that were suggested by consultation sessions with over 145 Health Unit employees. She also presented the timeline for the process. She also reported that the strategic planning process is on schedule.

After discussion, it was moved by Mr. Meyer, seconded by Ms. White that the Governance Committee receive Report No. 05-14GC re Strategic Planning Process Update for information. Carried

Other Business

Next Meeting Thursday, January 15, 2015 @ 6:00 p.m.

Adjournment

At 6:35 p.m., it was moved by Ms. Poletes Montgomery, seconded by Mr. Meyer that the meeting be adjourned. Carried

MARK STUDENNY
Chair
CHRISTOPHER MACKIE
Secretary-Treasurer