Minutes - July 16, 2020 Governance Committee Meeting

Members Present:

Ms. Aina DeViet (Committee Chair)
Ms. Maureen Cassidy
Ms. Arielle Kayabaga
Mr. Ian Peer
Mr. Bob Parker

Others Present:

Ms. Kelly Elliott, Board Member
Mr. Matt Reid, Board Member
Mr. John Brennan, Board Member
Dr. Chris Mackie, Medical Officer of Health
Dr. Alex Summers, Associate Medical Officer of Health
Dr. Michael Clarke, CEO (Interim)
Ms. Nicole Gauthier, Acting Director, Healthy Organization, and Manager, Privacy, Risk and Governance
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communications Coordinator
Ms. Svetlana Mutlak, Executive Assistant, Healthy Organization (Recorder)
Mr. Stephen Turner, Director, Environmental Health and Infectious Diseases
Ms. Maureen Rowlands, Director, Healthy Living
Ms. Heather Lokko, Director, Healthy Start and Chief Nursing Officer
Mr. Joe Belancic, Manager, Procurement and Operations
Mr. Jeff Cameron, Manager, IT

Ms. DeViet called the meeting to order at 5:32 p.m.

Disclosure of Conflict of Interest

Chair DeViet inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Peer, seconded by Mr. Parker, that the AGENDA for the July 16, 2020 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Mr. Parker, seconded by Mr. Peer, that the MINUTES of the June 18, 2020 Governance Committee meeting be approved.
Carried

New Business

Governance By-law and Policy Review (Report No. 011-20GC)

Dr. Mackie introduced Ms. Gauthier to present the report and advise the Committee on the amendments made to the by-laws with regards to Special Meetings.

[Please note: it was noted after the meeting that the wrong version of the by-laws was appended to Report 011-20 itself; the correct version of the by-laws approved as part of this report was included in the Complete Agenda Package. Report 011-20GC was updated to reflect the correct version of the by-laws on Friday, July 17, 2020, and also appended to these minutes.]

It was moved by Mr. Parker, seconded by Ms. Cassidy, that the Governance Committee recommend the Board of Health:

1) Receive Report No. 011-20 re: “By-Law Amendment Regarding Special Meetings”; and
2) Approve the amendment to governance By-law #3 (Appendix A).

Carried

Other Business

The next meeting of the Governance Committee will be held on Thursday, October 15, 2020

Confidential

At 5:35 p.m. it was moved by Mr. Peer, seconded by Ms. Cassidy, that the Governance Committee move in-camera to consider matters regarding labour relations, identifiable individuals and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Carried

At 6:24 p.m. it was moved by Mr. Peer seconded by Ms. Cassidy, that the Governance Committee return to public session.

Carried

Adjournment

At 6:24 p.m., it was moved by Mr. Peer, seconded by Ms. Cassidy, that the meeting be adjourned.
Carried

Aina DeViet
Committee Chair

Christopher Mackie
Secretary-Treasurer