Minutes - October 15, 2020 Governance Committee Meeting

Members Present:

Ms. Aina DeViet (Committee Chair)
Ms. Maureen Cassidy
Ms. Arielle Kayabaga
Mr. Ian Peer
Mr. Bob Parker

Others Present:

Dr. Chris Mackie, Medical Officer of Health
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health and Associate Medical Officer of Health (Recorder)
Dr. Alex Summers, Associate Medical Officer of Health
Dr. Michael Clarke, Chief Executive Officer (Interim)
Ms. Nicole Gauthier, Manager, Privacy, Risk and Governance, Interim Director, Healthy Organization
Ms. Cynthia Bos, Manager, Human Resources
Kendra Ramer, Manager Strategic Projects
Ms. Heather Lokko, Director, Healthy Start and Chief Nursing Officer

Ms. DeViet called the meeting to order at 6 p.m.

Disclosure of Conflict of Interest

Chair DeViet inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Parker, seconded by Mr. Peer, that the AGENDA for the October 15, 2020 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Ms. Cassidy, seconded by Ms. Kayabaga, that the MINUTES of the July 16, 2020 Governance Committee meeting be approved.
Carried

New Business

Governance Policy Review (Report No. 012-20GC)

Dr. Clarke introduced this report. He noted that during a review of the policy review date calendar, it was realized that there was a large backlog of policies that needed review and several more that were coming due. He introduced Ms. Ramer to update the Committee and

Ms. Ramer attended the meeting to assist with explaining the proposed process that will help to work through the policies that need to be reviewed by the Governance Committee. She noted that to spread out the workload, Committee members will be able to provide input prior to meeting. This will also promote engagement between meetings.

Kendra also noted that there are several Finance and Facilities Committee policies that will be added to the process.
This well thought out plan was approved by the Committee.

Chair DeViet noted that she has met with Dr. Clarke and Ms. Ramer to discuss the proposed process.
Ms. Ramer noted that policies that are passed due will be reviewed first, followed by the ones that are coming up for review.

It was moved by Ms. Cassidy, seconded by Mr. Peer, that the Governance Committee recommend to the Board of Health:

1) Receive Report No. 0012-20GC re: “Governance Policy Review”

2) Approve the new governance policy review process appended to this report (Appendix A); and

3) Approve the governance policy appended to this report (Appendix D).

Carried

Other Business

The next meeting of the Governance Committee will be held on Februar 21, 2021

Confidential

At 6:23 p.m. it was moved by Ms. Kayabaga, seconded by Ms. Cassidy, that the Governance Committee move in-camera to consider matters regarding labour relations and identifiable individuals.
Carried

At 6:45 p.m. it was moved by Ms. Kayabaga, seconded by Mr. Peer that the Governance Committee return to public session.

Carried

Adjournment

At 6:45 p.m., it was moved by Ms. Kayabaga, seconded by Ms. Cassidy, that the meeting be adjourned.

Carried

Aina DeViet
Committee Chair

Christopher Mackie
Secretary-Treasurer