Minutes - February 4, 2021 - Finance and Facilities Committee Meeting (Budget)

Members Present:

Mr. Matt Reid (Chair)
Ms. Aina DeViet
Ms. Tino Kasi
Mr. Aaron O’Donnell
Ms. Maureen Cassidy

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Kelly Elliott, Board Member
Ms. Arielle Kayabaga, Board Member
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Emily Williams, Director, Healthy Organization
Mr. Mirek Pawelec, Manager, Finance
Mr. Joe Belancic, Manager, Procurement and Operations
Dr. Michael Clarke, Interim CEO
Mr. Stephen Turner, Director, Environmental Health and Infectious Disease

At 9:06 a.m., Dr. Christopher Mackie called the meeting to order and opened the floor to nominations for Chair of the Finance & Facilities Committee for 2021.

It was moved by Ms. Aina DeViet, seconded by Ms. Maureen Cassidy, that Mr. Matt Reid be nominated for Chair of the Finance & Facilities Committee for 2021.
Carried

Mr. Reid accepted the nomination.

Dr. Mackie called three times for further nominations. None were forthcoming.

It was moved by Ms. Tino Kasi, seconded by Ms. Cassidy, that Mr. Matt Reid be acclaimed as Chair of the Finance & Facilities Committee for 2021.
Carried

Mr. Aaron O’Donnell joined the meeting at 9:10 a.m.

Disclosures of Conflict of Interest

Chair Reid inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the AGENDA for the February 4, 2021 Finance & Facilities Committee meeting be approved.
Carried

Approval of Minutes 

It was moved by Ms. Tino Kasi, seconded by Ms. Cassidy, that the MINUTES of the December 3, 2020 Finance & Facilities Committee meeting be approved.
Carried

New Business

2021 Terms of Reference and Annual Reporting Calendar (Report No. 01-21FFC)

Dr. Michael Clarke, Interim CEO stated that these are standard and have not been changed from last year. Ms. Emily Williams, Director, Healthy Organization explained that this outlined by quarter what reports were required on certain dates to the committee.

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee approve Report No. 01-21FFC re: “Finance & Facilities Committee – Terms of Reference and 2021 Reporting Calendar.”

Carried

EFAP Contract Renewal (Report No. 02-21FFC)

Dr. Clarke noted that this was an extension of the Homewood Health EFAP program, with no further changes to the contract.

It was moved by Ms. Kasi, seconded by Ms. Cassidy, that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 02-21FFC: “Employee and Family Assistance Program (EFAP) Services Contract Extension” for information.

Carried

FoodNet Canada Ontario Sentinel Site Update and Memorandum of Agreement (Report No. 03-21FFC)

Mr. Stephen Turner, Director, Environmental Health and Infectious Disease noted that this is the 7th year involved with FoodNet Canada. FoodNet has assisted in retail food testing and is helpful in testing pathogens in breaded chicken products. This contract is to extend another year (London chosen as a sentinel site) and anticipated to be a perpetual program unless there are changes at the federal level. The health unit has always looked at two out of four surveillance items and is decided by geographic region from Public Health Ontario.

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the Finance & Facilities Committee make a recommendation to the Board of Health to:
1) Receive Report No.03-21FFC re: “FoodNet Canada Ontario Sentinel Site Update and Memorandum of Agreement”; and
2) Direct staff to renew the contract with FoodNet Canada for an additional one-year term.

Carried

Correspondence

The City of London provided correspondence of the entire budget motion passed at a recent meeting. The relevant correspondence was provided to the committee.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, to receive City of London Budget Resolution Correspondence from January 12, 2021 for information.

Carried

Other Business

The next meeting is February 11, 2021.

Adjournment 

At 9:35 a.m., it was moved by Ms. Cassidy, seconded by Ms. Kasi, that the meeting be adjourned.

Carried

At 9:36 a.m., Chair Reid adjourned the meeting.

Matthew Reid
Chair

Christopher Mackie
Secretary-Treasurer