Minutes - March 4, 2021 - Finance and Facilities Committee Meeting 

Members Present:

Mr. Matt Reid (Chair)
Ms. Aina DeViet
Ms. Maureen Cassidy
Ms. Tino Kasi

Regrets: 

Mr. Aaron O’Donnell

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer/Medical Officer of Health
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator
Ms. Emily Williams, Director, Healthy Organization/Interim CEO
Mr. Mirek Pawelec, Manager, Finance
Mr. Stephen Turner, Director, Environmental Health and Infectious Disease
Ms. Lil Marinko, Public Health Nurse/COVID-19 Outbreaks and Facilities Supervisor
Mr. Jake Jeffery, Media, CFPL

Chair Matt Reid called the meeting to order at 9:03 a.m.

Disclosures of Conflict of Interest

Chair Reid inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

Chair Reid noted that there was a walk on report to add to the agenda. Report No. 09-21-FFC Single Source Contract Award – KPMG.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the amended AGENDA for the March 4, 2021 Finance & Facilities Committee meeting be approved.

Carried

Approval of Minutes 

It was moved by Ms. Kasi, seconded by Ms. DeViet, that the MINUTES of the February 11, 2021 Finance & Facilities Committee meeting be approved.

Carried

New Business

Public Sector Disclosure Act – 2020 Record of Employee’s Salaries and Benefits (Report No. 06-21FFC)

Ms. Williams noted the report shows an increase in staff on the list from the previous year because of overtime worked due to COVID-19. She noted that non-union management staff were paid straight time for their extra hours worked and unionized staff were paid time and a half as per their collective agreement language. Also noted was that these payments were paid for by the Ministry and not the Health Unit. It is not known at this time whether or not the Ministry will compensate non-union staff in the same way in 2021. Ms. Williams advised that staff have been asked to track their over-time regardless.

Chair Reid indicated that during this time, the Health Unit is one of the organizations that should be compensated for their time. Ms. Cassidy echoed his statement.

There was discussion in regard to media interest.

It was moved by Ms. Kasi, seconded by Ms. Cassidy, that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 06-21FFC “Public Sector Salary Disclosure Act – 2020 Record of Employee’s Salaries and Benefits” for information.

Carried

2020 Vendor/VISA Payments (Report No. 07-21FFC)

Ms. Williams provided the update for this report.
She noted that this report shows a list of vendors that received payments totalling $100,000 or more from MLHU in 2020. It also provides a summary of purchases that were made using Corporate Visa cards.

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 07-21FFC, re: “2020 Vendor / VISA Payments” for information.

Carried

2020 Board of Health Remuneration (Report No. 08-21FFC)

Ms. Williams noted that the Health Protection and Promotion Act outlines the reimbursement for Board of Health members.

It was moved by Ms. Cassidy, seconded by Ms. DeViet, that the Finance & Facilities Committee make a recommendation to the Board of Health to receive Report No. 08-21FFC, “2020 Board of Health Remuneration” for information.

Carried

Single Source Contract Award - KPMG (Report 09-21FFC)

Ms. Williams provided the update for this walk on report. She noted that London Health Sciences Centre retained the services of KPMG in 2020 when they were setting up the Agriplex Vaccination Clinic and needed to initiate a Centralized Vaccine Inventory Management Process to support it. In January of this year, MLHU assumed oversight of the vaccine campaign at the Provinces direction. To ensure continuity at the clinics, MLHU retained KPMG to complete the Centralized Vaccine Inventory Management Process.

It was moved by Ms. DeViet, seconded by Ms. Kasi, that the Finance & Facilities Committee make a recommendation to the Board of Health receive Report No. 09-20FFC, re: “Single Source Contract Award - KPMG” for information.

Carried

Other Business

The next meeting is April 1, 2021.

Adjournment 

At 9:25 a.m., it was moved by Ms. Cassidy, seconded by Ms. Kasi, that the meeting be adjourned.

Carried

Matthew Reid
Chair

Christopher Mackie
Secretary-Treasurer