Minutes - April 15, 2021 Governance Committee Meeting

Members Present:

Mr. Bob Parker (Chair)
Ms. Aina DeViet
Ms. Maureen Cassidy
Ms. Arielle Kayabaga
Mr. Mike Steele

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Stephanie Egelton, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Emily Williams, Director, Healthy Organization/Interim CEO
Ms. Victoria Mazzarolo, Student, Healthy Organization
Ms. Kendra Ramer, Manager, Strategic Projects
Ms. Kelly Elliott, Board Member

Chair Bob Parker called the meeting to order at 5:45 p.m.

Disclosure of Conflict of Interest

Chair Parker inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Ms. Aina DeViet, seconded by Mr. Mike Steele, that the AGENDA for the April 15, 2021 Governance Committee meeting be approved.
Carried

Approval of Minutes

It was moved by Ms. Maureen Cassidy, seconded by Mr. Steele, that the MINUTES of the February 18, 2021 Governance Committee meeting be approved.
Carried

New Business

Governance By-law and Policy Review (Report No. 07-21GC)

Ms. Emily Williams, Director of Healthy Organization/Interim CEO presented the report on Governance By-law and Policy Review and noted that there were five policies presented to Committee members for update feedback.

It was moved by Ms. DeViet, seconded by Ms. Cassidy, that the Governance Committee make a recommendation to the Board of Health to:
1) Receive Report No. 07-21GC re: “Governance By-law and Policy Review” for information; and
2) Approve the governance by-laws and policies as appended to this report.
Carried

Board of Health Self-Assessment (Report No. 08-21GC)

Ms. Williams presented the report on the Board of Health Self-Assessment and noted that it was deferred last year due to COVID-19.

Discussion about the following item included:
• The expansion of more questions for the Board
• The need for questions regarding committees including ad-hoc committee growth, work that they do and places that they can improve
• Having this assessment connect with the needs regarding orientation of Board Members
• Noting the turnover of Board Members and that all members have something to contribute to this assessment

Ms. Arielle Kayabaga further suggested to have a communication created, noting the roles of Board Members, committees, and key positions within the health unit, as many members of the Board are receiving questions from constituents on the matter. It was noted that this could be achieved through assistance of MLHU’s Communications Department.

It was moved by Ms. Arielle Kayabaga, seconded by Mr. Steele, that the Governance Committee make a recommendation to the Board of Health to create a communication for the Board and public regarding the roles of the Board of Health (Governance) and key positions within the Middlesex-London Health Unit.
Carried

It was moved by Ms. Kayabaga, seconded by Ms. Cassidy, that the Governance Committee make a recommendation to the Board of Health to:
1) Receive Report No. 08-21GC re: “Board of Health Self-Assessment”;
2) Approve the revised Board of Health Self-Assessment Tool appended to this report; and
3) Approve initiation of the Board of Health self-assessment process for 2021.
Carried

Further, it was moved by Ms. DeViet, seconded by Mr. Steele, that the Governance Committee make a recommendation to the Board of Health to amend the revised Board of Health Self-Assessment Tool to include questions about standing committees within the Middlesex-London Board of Health.
Carried

2020 Strategic Plan Summary (Report No. 09-21GC)

Ms. Williams presented this report on the 2020 Strategic Plan Summary. It was noted by Ms. Kendra Ramer, Manager, Strategic Projects that some projects (such as Middlesex County Services Review) were delayed due to COVID-19.

It was moved by Ms. DeViet, seconded by Ms. Cassidy, that the Governance Committee make a recommendation to the Board of Heath to receive Report No. 09-21GC re: “2020 Strategic Plan Summary” for information.
Carried

MLHU Provisional Strategic Plan (Report No. 10-21GC)

Dr. Chris Mackie introduced the Provisional Strategic Plan to the Committee. It was noted that this plan is a short-term, action-oriented plan that is based on what the Health Unit had previously identified as key priorities, and what can realistically be accomplished in the next 12-18 months.

It was moved by Mr. Steele, seconded by Ms. Kayabaga, that the Governance Committee make a recommendation to the Board of Health to:
1) Receive Report No. 10-21GC re: “2021-22 MLHU Provisional Plan” for information; and
2) Approve the 2021-22 Provisional Plan (Appendix A) and reporting template (Appendix B) as appended to this report.
Carried

Other Business

The next meeting of the Governance Committee will be held on June 17, 2021

Confidential

At 6:40 p.m., it was moved by Ms. Cassidy, seconded by Ms. DeViet, that the Governance Committee will move in-camera to consider matters regarding identifiable individuals.
Carried

At 6:59 p.m., it was moved by Ms. Cassidy, seconded by Ms. Kayabaga, that the Governance Committee rise and return to public session from closed session.
Carried

Adjournment

At 7 p.m., it was moved by Ms. Cassidy, seconded by Ms. Kayabaga, that the meeting be adjourned.
Carried

Robert Parker
Chair

Christopher Mackie
Secretary-Treasurer