Minutes - October 12, 2021 Special Meeting of the Governance Committee

Members Present:

Mr. Bob Parker (Chair)
Ms. Aina DeViet
Ms. Maureen Cassidy
Mr. Mike Steele

Others Present:

Ms. Carolynne Gabriel, Executive Assistant to the Board of Health and Communications Coordinator (Recorder)
Ms. Cynthia Bos, Manager, Human Resources
Mr. Matt Reid, Board of Health Member

Chair Bob Parker called the meeting to order at 9:01 a.m.

Disclosure of Conflict of Interest

Chair Parker inquired if there were disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Mike Steele, seconded by Ms. Maureen Cassidy that the AGENDA for the October 12, 2021 Special Governance Committee meeting be approved.
Carried

New Business

2021 Medical Officer of Health and Chief Executive Officer Performance Appraisals (Report No. 20-21GC)

This report was introduced by Chair Parker.

It was moved by Ms. Aina DeViet, seconded by Ms. Cassidy, that the Governance Committee:
1) Receive Report No. 20-21GC;
2) Revise Policy G-050 “Medical Officer of Health and Chief Executive Officer Performance Appraisal” and its associated appendices and procedure to reflect the separation of the MOH and CEO roles; and
3) Form a sub-committee to initiate the performance appraisal process for both the Medical Officer of Health and Chief Executive Officer.
Carried

Discussion occurred to determine the membership of the sub-committee to initiate the performance appraisal process for both the Medical Officer of Health (MOH) and Chief Executive Officer (CEO). Chair Parker proposed that the sub-committee consist of all members of the Governance Committee as well as the chairs of the Board of Health, the Governance Committee, and the Finance and Facilities Committee.

It was moved by Mr. Steele, seconded by Ms. Cassidythat the sub-committee to initiate the performance appraisal process for both the Medical Officer of Health and Chief Executive Officer consist of:

• Maureen Cassidy, Chair, Board of Health
• Robert (Bob) Parker, Chair, Governance Committee
• Matt Reid, Chair, Finance and Facilities Committee
• Michael (Mike) Steele, Member, Governance Committee
• Aina DeViet, Member, Governance Committee

Carried

Chair Parker opened the floor and requested volunteers to be chair of the sub-committee. Mr. Matt Reid was the sole volunteer.

It was moved by Mr. Steele, seconded by Ms. DeViet that Mr. Reid be appointed as the chair of the sub-committee to initiate the performance appraisal process for both the Medical Officer of Health and Chief Executive Officer.
Carried

Chair Parker requested that Ms. Cynthia Bos, Manager, Human Resources provide a verbal update with regards to the communications with the consultant who conducted the 360 review as part of the 2019 performance appraisal of the MOH/CEO. Ms. Bos’s updated included:

• The consultant who conducted the 2019 performance appraisal and has been contacted to conduct the 2021 performance appraisals of the MOH and CEO is Mr. Marc Lacoursiere of The Achievement Centre.
• Since the same consultant conducted the 2019 performance appraisal of the MOH/CEO, a comparison could be conducted between performance appraisals.
• Mr. Lacoursiere has proposed meeting with the sub-committee for one hour next week to discuss the process and the 360 review survey tool.
• Next steps are for the sub-committee to meet with Mr. Lacoursiere and to reach out to the MOH and CEO to request their list of external stakeholders for the 360 review.
• Mr. Lacoursiere believes completing the process is reasonable by the end of the year; hopefully feasible by November 18, 2021.

Adjournment

At 9:10 a.m., it was moved by Mr. Steele, seconded by Ms. DeViet that the meeting be adjourned.
Carried

Robert Parker
Chair

Christopher Mackie
Secretary-Treasurer