Minutes - July 7, 2022 - Performance Appraisal Committee Meeting 

Members Present:

Mr. Matt Reid
Ms. Kelly Elliott
Ms. Mariam Hamou
Ms. Aina DeViet
Mr. Michael Steele
Ms. Tino Kasi
Ms. Maureen Cassidy

Others Present:

Ms. Carolynne Gabriel, Communications Coordinator and Executive Assistant to the Board of Health

Mr. Matt Reid, Board of Health Chair called the meeting to order at 10:10 a.m. and opened the floor to nominations for Chair of the Performance Appraisal Committee for 2022.

Ms. Maureen Cassidy expressed interest in being Chair of the Performance Appraisal Committee.

Chair Reid called three times for further nominations. None were forthcoming.

It was moved by Ms. Aina DeViet, seconded by Ms. Mariam Hamou, that Ms. Cassidy be acclaimed as Chair of the Performance Appraisal Committee for 2022.
Carried

Disclosures of Conflict of Interest

Chair Cassidy inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Reid, seconded by Ms. Hamou, that the AGENDA for the July 7, 2022 Performance Appraisal Committee meeting be approved.
Carried

Reports and Agenda Items

2022 Medical Officer of Health and Chief Executive Officer Performance Appraisal Procedures (Report No. 01-22PA)

This report was introduced by Mr. Reid.

Highlights of this report include:

• The appendices to Policy G-050 “MOH and CEO Performance Appraisals Procedure” require updating to reflect that the Performance Appraisal is a standing committee of the Board of Health, as of the June 16, 2022 Board of Health meeting, where before it was a sub-committee of the Governance Committee.

Ms. DeViet stated that she had some edits she would like made to the appendices that would not change the substance of the documents. Ms. DeViet would send these edits to Ms. Carolynne Gabriel, Executive Assistant to the Board of Health, to incorporate the edits.

It was moved by Mr. Michael Steele, seconded by Ms. Kelly Elliott, that the Performance Appraisal Committee recommend to the Board of Health to:
1) Receive Report No: 01-22PA, re: “2022 Medical Officer of Health and Chief Executive Officer Performance Appraisals Procedures” for information;
2) Revise the Appendices to Policy G-050 “MOH and CEO Performance Appraisals Procedure” to reflect the Performance Appraisal Committee as a standing committee (Appendix A), as amended by the Performance Appraisal Committee;
3) Approve the performance appraisal process, supporting documents, and timelines (Appendix A), as amended by the Performance Appraisal Committee; and,
4) Direct staff to action the activities outlined in the MOH and CEO Performance Appraisal Checklist, as amended by the Performance Appraisal Committee (Appendix A).
Carried

Further discussion included:

• Chair Cassidy to provide a verbal update for the July 7 Performance Appraisal Committee meeting to the Board of Health at the July 14 meeting and request the Board of Health approve the recommendations carried by the Performance Appraisal Committee.
• Staff to engage the same external consultant, The Achievement Centre, as in the most recent two performance appraisal processes. The Performance Appraisal Committee can consider following the completion of this year’s performance appraisals whether to direct staff to engage in an RFP process for the next performance appraisal cycle.
• Based upon the MOH and CEO Performance Appraisal Checklist and the Performance Appraisal Committee Reporting Calendar, the next meeting of the committee would consist of debriefing with the external consultant and potentially reviewing the Performance Appraisal Forms and reaching a consensus.
• Staff to request the 360 process be complete by September 15, 2022 such that the reports are available for the committee to review by September 30, 2022.

Other Business

The next meeting of the Performance Appraisal Committee is to be determined.

Adjournment 

At 10:29 a.m., it was moved by Mr. Reid, seconded by Mr. Steele, that the meeting be adjourned.
Carried

Maureen Cassidy
Chair

Emily Williams
Secretary