DRAFT Minutes - June 26, 2019 - Board of Health Special Meeting

Members Present:

Ms. Trish Fulton (Chair)
Ms. Aina DeViet
Mr. Ian Peer
Mr. Matt Reid
Mr. John Brennan
Mr. Michael Clarke

Regrets: 

Ms. Elizabeth Peloza
Ms. Tino Kasi
Ms. Maureen Cassidy
Ms. Kelly Elliott

Media: Mr. Dan Brown, London Free Press

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Commination Coordinator (Recorder)
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Joe Belancic, Manager, Procurement and Operations
Mr. Tom Bes, Project Manager, BES
Mr. Brian Glasspoole, Manager, Finance
Mr. Endri Poletti, Architect
Mr. Dan Flaherty, Manager, Communications
Ms. Kendra Ramer, Manager, Strategic Projects
Mr. Alex Tyml, Online Communications Coordinator

Chair Fulton called the meeting to order at 6:00 p.m.

Disclosures of Conflict(s) of Interest

Chair Fulton inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Mr. Reid, seconded by Mr. Peer, that the AGENDA for the June 26, 2019 Board of Health meeting be approved as amended. Carried

Minutes

It was moved by Mr. Peer, seconded by Mr. Reid, that the Board of Health receive the MINUTES of the February 5, 2019 Relocation Advisory Committee meeting. Carried

Delegations and Reports

June 26, 2019 Relocation Advisory Committee (RAC) Meeting – Verbal Update

Mr. Ian Peer, Chair, Relocation Advisory Committee, provided an update from the June 26, 2019 RAC meeting and reviewed the Floor Plans and Project Plan Update report.

Floor Plans and Project Plan Update (Report No. 003-19RAC)

Mr. Peer reviewed the report and noted the seven-month build schedule, which is aligned with the lease termination dates at 50 King Street and 201 Queens Avenue. Mr. Peer noted discussions around the timeline of the build, including risks that have been mitigated and steps that have been taken to try to reduce the build schedule.

It was moved by Mr. Peer, seconded by Mr. Reid, that the Board of Health receive Report No. 003-19RAC re: “Floor Plans and Project Plan Update” for information. Carried

Other Business

The next meeting of the Board of Health will be on July 18 at 7:00 p.m. The next Relocation Advisory Committee meeting will be scheduled as needed.

Confidential

At 6:03 p.m., it was moved by Mr. Clarke, seconded by Ms. De Viet, that the Board of Health move in camera to consider matters regarding a trade secret or financial information, supplied in confidence to the local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with contractual or other negotiations of a person, group of persons or organization, and a trade secret or financial information that belongs to the municipality or local board and has monetary value. Carried

Mr. Brown, Mr. Flaherty, and Mr. Tyml left the meeting at 6:04 p.m.

At 6:10 p.m., it was moved by Mr. Reid, seconded by Mr. Peer, that the Board of Health rise and return to public session. Carried

At 6:10 p.m., the Board of Health returned to public session.

Adjournment

At 6:11 p.m., it was moved by Mr. Reid, seconded by Mr. Clarke, that the meeting be adjourned. Carried

TRISH FULTON
Chair

CHRISTOPHER MACKIE

Secretary-Treasurer