Minutes - March 7, 2018 Finance & Facilities Committee Meeting

Committee Members Present:

Mr. Matt Reid (Chair)
Ms. Maureen Cassidy
Ms. Kelly Elliott
Ms. Tino Kasi

Regrets:
Ms. Trish Fulton

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Lynn Guy, Executive Assistant to the Medical Officer of Health (Recorder)
Mr. Brian Glasspoole, Manager, Finance
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Nicole Gauthier, Manager, Risk and Governance

At 10:17 a.m., Chair Reid called the meeting to order.

Disclosure of Conflict(s) of Interest

Chair Reid inquired if there were any disclosures of conflicts of interest. None were declared.

Approval of Agenda

It was moved by Ms. Cassidy, seconded by Ms. Elliott, that the AGENDA for the March 7, 2019 Finance & Facilities Committee meeting be approved. Carried

Approval of Minutes

It was moved by Ms. Cassidy, seconded by Ms. Elliott, that the MINUTES of the February 7 and February 14, 2019 Finance & Facilities Committee meetings be approved. Carried

New Business

4.1 2018 Board of Health Remuneration (Report No. 010-19FFC)

Dr. Mackie provided the context for this annual report.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee review and recommend to the Board of Health to receive Report No. 010-19FFC re: “2018 Board of Health Remuneration.” for information. Carried

4.2 By-Law and Policy Review (Report No. 011-19FFC)

Dr. Mackie introduced the report, noting that while the Governance Committee approves these reports, it is important to get feedback from the Finance & Facilities Committee. Mr. Belancic provided an overview of both these policies in the report, noting that legal advice was sought to ensure that Trade Act legislation was being followed. At the Committee’s request, Mr. Belancic will outline the changes that have been made to the documents for the Governance Committee’s review.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee:
1. Receive Report No. 011-19FFC re; By-Law and Policy Review for information; and
2. Approve the governance by-laws and policies outlined within this report, which relate to the financial operations of the Middlesex-London Health Unit to go to Governance Committee for final review.
Carried

4.3 Q4 Financial Update and Factual Certificate (Report No. 012-19FFC)

Dr. Mackie noted that there is additional information to add to this report, which had been received only after the report was finalized. He advised that an invoice from Middlesex County for parking costs showed an increase from approximately $9,000 to approximately $52,000. The Health Unit is currently investigating the increase and will provide an update to the FFC once more information is received. Dr. Mackie noted that the amount varies with each invoice due to seasonal variations such as snow removal. While it is not defined in the invoice, the Health Unit believes that the increased cost may be for the newly installed parking arm. There will be a budget deficit if the Health Unit has to pay this amount.

It was moved by Ms. Cassidy, seconded by Ms. Elliott, that the Finance & Facilities Committee review and recommend to the Board of Health to approve Report No. 012-19FFC re: Q4 Financial Update and Factual Certificate. Carried

4.4 2018 Vendor / Visa Payments (Report No. 013-19FFC)

Dr. Mackie noted that this report is an annual report that lists payments over $100,000 and provides a summary of Visa expenditures.

It was moved by Ms. Kasi, seconded by Ms. Elliott, that the Finance & Facilities Committee receive Report No. 013-19FFC re: “2018 Vendor/Visa Payments” for information. Carried

4.5 Public Sector Salary Disclosure Act – 2018 Record of Employee’s Salaries and Benefits (Report No. 014-19FFC)

Mr. Glasspoole advised that the report will be sent to the Ministry today.

It was moved by Ms. Cassidy, seconded by Ms. Kasi, that the Finance & Facilities Committee make recommendation to the Board of Health to receive Report No. 014-19FFC “Public Sector Salary Disclosure Act – 2018 Record of Employee’s Salaries and Benefits” for information. Carried

Other Business

Next meeting: April 4, 2019.

Chair Reid gave his regrets in regard to the next FFC meeting.

Adjournment

At 10:38 a.m., it was moved by Ms. Cassidy, seconded by Ms. Elliott, that the meeting be adjourned. Carried

At 10:38 a.m., Chair Reid adjourned the meeting.

______________________________________________________________________________________________________

Matt Reid
Committee Chair

Christopher Mackie
Secretary-Treasurer