Minutes - June 26, 2019 - Relocation Advisory Committee Meeting 

Members Present:

Mr. Ian Peer, Chair
Mr. John Brennan
Ms. Trish Fulton
Mr. Matt Reid
Mr. Michael Clarke

Media: Mr. Dan Brown, London Free Press

Others Present:

Dr. Christopher Mackie, Secretary-Treasurer
Ms. Elizabeth Milne, Executive Assistant to the Board of Health and Communication Coordinator (Recorder)
Ms. Laura Di Cesare, Director, Healthy Organization
Mr. Joe Belancic, Manager, Procurement and Operations
Ms. Kendra Ramer, Manager, Strategic Projects
Mr. Brian Glasspoole, Manager, Finance
Mr. Endri Poletti, Architect
Mr. Tom Bes, Project Manager, BES Construction Consulting

At 5:00 p.m., Chair Peer called the meeting to order.

Disclosures of Conflict(s) of Interest

Chair Peer inquired if there were any disclosures of conflicts of interest to be declared. None were declared.

Approval of Agenda

It was moved by Mr. Clarke, seconded by Mr. Brennan, that the AGENDA for the June 26, 2019 Relocation Advisory Committee meeting be approved as amended. Carried

Approval of Minutes

It was moved by Ms. Fulton, seconded by Mr. Brennan, that the MINUTES of the February 5, 2019 Relocation Advisory Committee meeting be approved. Carried

New Business

Floor Plans and Project Plan Update (Report No. 003-19RAC)

Dr. Mackie introduced the team leading this report.

Ms. Ramer discussed the project schedule, included as Appendix B, and walked the Committee through the project schedule timeline.

Discussion ensued on the following items:
• The timeline, and whether seven months will be too short given the amount of work the space requires.
• If there is any room built into the schedule for possible build delays.
• If there are any risks in the supply chain that could delay the build schedule.
• The updated floor plans and the changes to the clinic flow, specifically the areas where equipment is processed and cleaned.

It was moved by Mr. Reid, seconded by Mr. Clarke, that the Relocation Advisory Committee receive Report No. 003-19RAC re: “Floor Plans and Project Plan Update” for information. Carried

Other Business

The next meeting of the Relocation Advisory Committee will be called when required.

Confidential

At 5:08 p.m., it was moved by Mr. Clarke, seconded by Mr. Brennan, that the Relocation Advisory Committee move in camera to consider matters regarding a trade secret or financial information, supplied in confidence to the local board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with contractual or other negotiations of a person, group of persons or organization, and a trade secret or financial information that belongs to the municipality or local board and has monetary value. Carried

Mr. Flaherty and Mr. Brown left the meeting at 5:09 p.m.

At 5:48 p.m., it was moved by Mr. Reid, seconded by Mr. Brennan, that the Relocation Advisory Committee return to public session.

At 5:48 p.m., the Committee returned to public session.

Discussion ensued on whether the Health Unit might need more space in the new location considering the pending public health restructuring. Staff advised that there is flexibility in the layout of the space to build out more space as needed.

Adjournment

At 5:50 p.m., it was moved by Mr. Reid, seconded by Mr. Brennan, that the meeting be adjourned. Carried

At 5:50 p.m., Chair Peer adjourned the meeting.

IAN PEER
Chair

CHRISTOPHER MACKIE
Secretary-Treasurer