Planning and Evaluation Framework - EVALUATE

The EVALUTE phase includes 4 stages. Below is an overview of each. Each stage has a corresponding stage guide that can be be opened by selecting the stage title's buttons or the title of the brief description.

Focus Evaluation

In this stage, you will work with relevant stakeholders to assess the program status, clarify the purpose and develop key evaluation questions.  This will ensure that you obtain the information you need to inform the decisions you want to make.

1. Assess program status
   a. Review program mandate, rationale and local context
   b. Review Program Description and/or Logic Model
   c. Assess existing program data
   d. Determine availability of resources for evaluation
2. Clarify purpose of the evaluation and key evaluation questions

Tools

Prepare to Evaluate

In this stage, you will develop an Evaluation Plan and Work Plan to complete your evaluation activities. Completing an evaluation takes time and resources. It is important that you secure the resources and supports you need before you start.

1. Build an Evaluation Plan
2. Identify existing data sources and develop data collection tools
   a. Determine availability of existing data sources
   b. Develop and pilot data collection tool, if necessary
3. Create a Work Plan, if required
   a. Timelines for data collection and analysis
   b. Assign key tasks and responsibility

Tools

Evaluate Program

In this stage, you will start to gather credible information to answer your evaluation questions. Monitor data collection activitiesto ensure that you are on track with obtaining the data you need to answer your questions.

1. Gather evaluation data
2. Analyze evaluation data
3. Summarize key evaluation results based on evaluation questions
4. Develop recommendations with core stakeholders

Share Results

In this stage, you will apply various strategies to share findings from the evaluation with the relevant audiences. Sharing results in the appropriate format and with the relevant audiences increases the likelihood of the findings being understood and utilized to improve the program.

1. Identify and prioritize relevant audiences
2. Outline knowledge exchange goals
3. Build a Knowledge Exchange Plan
4. Implement the Knowledge Exchange Plan

Tools