Planning and Evaluation Framework - IMPLEMENT

The IMPLEMENT phase includes 5 stages. Below is an overview of each. Each stage has a corresponding stage guide that can be be opened by selecting the phase's buttons or the title of the brief description.

Describe Program

In this stage, you will develop a program description and/or logic model for your program that shows the relationships between the resources you have, the activities you intend to do and the results you hope to achieve. This will become your road map for the program. Developing your program description and/or logic model will help you take what you learned in the PLAN phase and develop an actionable program.  You need this foundational information to guide you through the IMPLEMENT and EVALUATE phases.

1. Document need, rationale and population health goals (Why are we doing this?)
2. Describe program strategies & activities (What are we doing?)
3. Define population (Who are we trying to reach?)
4. Establish program objectives (What will we accomplish in the short-term?)
5. Identify required resources (What do we need to do this?)
6. Create Program Description and/or Logic Model

Tools

Establish Key Indicators

In this stage, you will identify and prioritize key indicators and develop a plan for collecting data about your program. These indicators can then be used for internal (e.g. Planning & Budget Template, Balanced Scorecard) and Ministry (e.g. Annual Service Plans, Accountability Agreements) reporting. Identifying key indicators provides a way to monitor how your program is doing and identify areas for improvement. Data collection and analysis strategies need to be set up from the beginning to ensure you are collecting the right information and you have a solid plan for how it will be analyzed.

1. Review Logic Model or Program Description
2. Develop list of possible indicators
   a. Program process indicators
   (including service & financial outputs and measures of efficiency)
   b. Program outcome indicators
   c. Population health indicators
   d. Health equity indicators
3. Assess list to select a key set of indicators
4. Set up Routine Monitoring & Reporting Tool
5. Identify targets and/or benchmarks

Tools

Prepare to Implement

In this stage, you will develop a work plan that identifies concrete action items for implementing your program. You will start by gathering the specific support you need from others and set timelines for tasks. Clearly outlining your implementation steps and timelines can ensure others are ready to complete work plan activities when needed.  

1. Identify your implementation team
2. Create a Work Plan
3. Build program buy-in and readiness
4. Assign and acquire resources for staffing and program infrastructure
5. Build linkages with organizational and community supports

Tools

Implement Program

In this stage, you will begin implementing your program.  It will be important to gather feedback early on to see how your new processes are working. Early adjustments to your program using the feedback you gathered can improve how you deliver your program and support the change(s) you want to make.

1. Implement activities
2. Gather process feedback from key stakeholders
3. Make adjustments

Tools

Monitor and Report Key Indicators

In this stage, you will review and report on the key program indicators previously established. Monitoring key indicators is an important step in delivering effective public health programs.  Routine monitoring and reporting of key indicators can identify program areas that are working well, areas where processes can be improved (continuous quality improvement (CQI)) and/or areas where an evaluation is needed.

1. Review the Routine Monitoring & Reporting Tool
2. Calculate key indicators
3. Compare indicators with targets and benchmarks
4. Report results

Tools